The Steps of Nomination - Part 4

Part 4: Additional Information Review, Site Visits, and Scheduling for Review Board

For a majority of proposed nominations, it is very common that we request additional information to document the property to HPD and National Register standards. Upon receipt at HPD, additional information is entered into our National Register logging/tracking database and is reviewed by HPD’s National Register staff during an in-house meeting. We generally review the information within 30 days.

After our in-house review, we notify the property owner(s) and/or sponsors of the result in writing. There are three possible outcomes:

  1. The property is fully documented to HPD and National Register standards and the property appears to be eligible for listing in the National Register. The proposed nomination moves to the next step in the process.
  2. The property is still not fully documented but appears to be eligible for listing. We will send another letter requesting additional information and provide guidance on what is needed, why it is needed, and where to find the information. Again, it is the responsibility of the property owner/sponsor to provide the additional information. The proposed nomination is put “on hold” in our office until we receive the requested information. There is no deadline or expiration date and proposed nominations are kept in our office indefinitely until we receive the additional information.
  3. We determine that the property is not eligible for listing in the National Register. In this case, we will send a letter explaining the basis for our decision. If you want to appeal our decision to the Keeper of the National Register, the appeals process is available online in the Code of Federal Regulations (36 CFR 60.12).

For some proposed individual properties and for every historic district nomination, HPD staff will request a site visit during this step in the state-level review process. We will contact the property owner/sponsor of the nomination by phone or email to set up the site visit. In some cases, we may need to see the property first-hand in order to determine whether it is eligible for listing in the National Register. In other cases, we may need to see the extent of changes, additions, and/or alterations to the property. In some cases, our architectural historians may need to crawl under the building or in the attic in order to determine a possible date of construction of a building.

For every district nomination, HPD staff makes a site visit to the district to determine the final National Register boundaries and identify each parcel within the district as contributing, noncontributing, or vacant following the procedures in the National Park Service National Register Bulletins. We use the maps submitted by the sponsor as field maps and make changes when necessary.

In some cases, a site visit may provide new information or raise questions about a property that were not previously known or addressed in the submitted documentation. We will then send a letter to the property owner/sponsor requesting additional information and the nomination is put “on hold” until we receive the information. This is not common, but it has happened. Once the property is fully documented to HPD and National Register standards, a letter is sent to the property owner/sponsor indicating that the documentation is complete and the nomination will be scheduled for a Georgia National Register Review Board meeting, the next step in the state-level review.

Due to recent budget cuts and staff reductions, review board meetings are now held twice a year in February and August (check our website for date, place, and time). Nominations are scheduled for a review board meeting according to priority. These priorities were established by the review board in the 1980s and are weighed toward properties that will benefit the most by National Register listing. The highest priority is given for threatened or endangered properties, properties that are receiving tax incentives or grants, districts, and properties associated with minority groups. Next in line are community landmark buildings, publicly owned properties, and properties that are not threatened or receiving a direct benefit from listing.

Review Board hearing agendas are set three to four months in advance to allow the notification process required in the federal regulations governing the National Register (36 CFR 60), and public information meetings, as appropriate. When a proposed nomination is scheduled for a review board, we will notify the property owner/sponsor by letter.