Homeless Management Information System (HMIS)

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The Georgia Homeless Management Information Systems (HMIS) is intended to provide a community with an unduplicated count of its homeless population. HUD requires each Continuum of Care to implement an HMIS System to report jurisdictional data, and to contribute data to the upcoming Annual Homeless Assessment Report.

The use of HMIS is not restricted to organizations receiving public funds; all providers of homeless services and/or shelter are encouraged to participate.  If you are not now participating and wish to participate, please contact the Continuum of Care lead (link) for your locality.

Documents

Announcements

  • This Notice of Funding Availability (NOFA) establishes the funding criteria for the FY 2018 Continuum of Care (CoC) Program. HUD is making available approximately $2.1 billion in Fiscal Year 2018 for the CoC Program. The CoC Program is designed to promote a community-wide commitment to the goal of ending homelessness; to provide funding for efforts by nonprofit providers, States, and local governments to quickly re-house homeless individuals, families, persons fleeing domestic violence, and youth while minimizing the trauma and dislocation caused by homelessness; to promote access to and effective utilization of mainstream programs by homeless individuals and families; and to optimize self-sufficiency among those experiencing homelessness.

    A full list of new, changed, and highlighted information is available on the HUD Exchange.

    The electronic application e-snaps will be available on or after Thursday, June 28, 2018.

    The FY 2018 CoC Program Competition opened Wednesday, June 20, 2018 and closes Tuesday, September 18, 2018 at 8:00 PM EDT.

  • Current News Bulletin on Veteran Status and SSVF Programs

    Veteran Status

    HUD’s current definition of “Veteran” excludes those individuals who attended training but were discharged before reporting to a duty station. Currently, HUD and VA are reviewing this definition. However, effective immediately, it is expected that SSVF grantees will serve this group of Veterans if they are otherwise eligible for services. We recognize that certain circumstances can arise where project eligibility and data collection requirements in HMIS do not always perfectly align. At this time, however, data entry in HMIS should comport with the instructions provided in the HMIS data standards. The “3.7 Veteran Status” for clients served under this expanded SSVF program eligibility criteria (where SSVF projects can serve clients who only had service time in Basic Training) should be entered with a “3.7 Veteran Status” of “No” in HMIS, as stated in the HMIS Data Manual. Documentation of the client's eligibility for the project should be retained on file for the client for monitoring purposes, and this guidance can be saved as backup to explain the apparent discrepancy between the client file and the HMIS record.

    SSVF Programs

    The VA is interested in obtaining employment information about persons served by SSVF programs. To that end, the HMIS Data Dictionary will be updated to include R6 Employment Status as a required element to collect at project start and project exit for heads of households and adults served in SSVF-funded Homelessness Prevention and Rapid Re-housing programs. The VA is requesting that SSVF Grantees, HMIS Leads, and HMIS Software Vendors work together to add data element R6 “Employment Status” to both front-end data collection workflows in local HMIS implementations, and to the CSV export/upload process for the national HMIS Repository each month.

    Employment Status data collection for actively enrolled heads of households and adults served by SSVF programs should begin as soon as your HMIS providers (leads and/or vendor) make it available in your system, no later than April 30, 2018. Please note, SSVF Grantees are required to “back-enter” R6 data at project start for active heads of households and adults.

    The VA will check for data quality in the R6 Employment Status field in the June 2018 upload period for all SSVF HMIS Repository Uploads for clients served as of May 1, 2018.