The contents linked to this web page are provided for DCA/GHFA Emergency Solutions Grant (ESG) Program grantees as a central place to regularly review DCA and U. S. Department of Housing and Urban Development (HUD) regulations, required forms and guidance for project implementation. DCA Grantees must review the information on this page often to make sure that programs conform to up to date requirements. Requirements include, but are not limited to, information contained on this page. Grantees must exercise due diligence to assure full compliance.  When layering funds and funding sources, Grantees must meet every requirement and standard.  Note that DCA requirements, contracts and guidance may exceed or otherwise differ from HUD guidance. In these cases, contact DCA staff for written clarification.  Also note that much of the information below is optional for the ESG program.  It is published as a convenience for DCA grantees.

What's new for Emergency Solutions Grants (ESG) Program Grantees

• GA Department of Audits - June 2011 Report on NonCompliance (PDF)
• 2011-2012 Final ESG Administrative Workshop for Grantees Powerpoint (PDF)
• House Bill (HB) 87, the "Illegal Immigration Reform and Enforcement Act of 2011" (more) 

(Contractor Affidavit) (Subcontractor Affidavit)

• Homeless Management Information System (HMIS) Policy.  Note that in order to remain in compliance, DCA will amend the 2011-2012 ESG HMIS policies and procedures upon the release from HUD of updated HMIS data standards expected no later than the first quarter of 2012.
  • 2011-2012 ESG HMIS PRELIMINARY Policy (PDF)
  • 2011-2012 ESG HMIS PRELIMINARY Data Standards (PDF)

Important Notice to Grantees

In January 2012 HUD introduced revised regulations guiding the ESG program.  Please familiarize yourself with the Interim Regulations and the new expectations for your programs by utilizing the HUD Homeless Resource Exchange (HRE) website:  http://www.hudhre.info/esg/index.cfm.

This page also includes information about the new definition of homelessness.  The new definition became law in January and should immediately be used by ESG grantees.

You may click here to sign up for the HUD ESG electronic mailing list to receive the latest information about the program:

http://portal.hud.gov/hudportal/HUD?src=/subscribe/signup&listname=ESG&list=ESG-L

We also suggest that you access the HUD HRE Learning Center page to review material from ESG webinars hosted by HUD. 

Click here for access to the HUD HRE Learning Center:

http://www.hudhre.info/index.cfm?do=viewReadySETGo 

Pertinent DCA and HUD Regulations

(*Denotes Required DCA Forms -- **Optional for ESG Program)

HUD ESG Regulations (includes references to the United States Code)

• MS Word Format       • Acrobat PDF Format

HUD Guidance and Regulations for Faith-Based Organizations

• Regulations      • Questions and Answers

HUD's ESG Website (link)

General Requirements

• DCA's ESG Monitoring Format (WORD) - This doc is subject to change without notice.  It may be used by ESG grantees for self-assessment.
• Housing Support Standards
• DCA ESG Annual Reporting Requirements
  • ESG Beneficiary Report Instructions July 2009 (PDF)
  • ESG Beneficiary Report for FY2011-12.doc (MS Word Doc)

Financial Management

• Reimbursement Summary - Exhibt A (Excel Doc)
• Detail Spreadsheet (Exhibit A) for Reimbursement Requests (Excel)
• Critical Financial Reporting Requirements For Nonprofits Contracting with the State
  • DCA / State of GA NPO Reporting Requirements (PDF)
  • Nonprofits Out of Compliance 07 22 2009 (PDF)
• Federal Financial Management Requirements for NPO's
        • MS Word Format       • Acrobat PDF Format
• Federal Cost Principles (PDF)

Determining Client Eligibility

• DCA Verification of Homelessness (MS Word Document)
• Sample 3rd Party Institutional Discharge Documentation (MS Word Document) - Note that this document only qualifies clients for shelter and transitional housing entry. For entry into HUD permanent housing programs funded through the Continuum of Care, clients must enter directly from shelter, or from places not meant for human habitation.
• DCA Verification of Disability** (MS Word Document) - Disability is required for entry into Continuum of Care permanent housing programs.
• Family Size and Income Statement and Certification** (MS Word Document)
• HUD Income Limits** - persons entering HUD's permanent housing programs must be "very low income"

Contracting for Units

• Protecting Clients from Lead-Based Paint Hazards (PDF)
• HUD Housing Quality Standards**
        • Long Form** (PDF)       • Short Form** (PDF)
• Environmental Information Form (MS Word Document)

      

Determining Tenant Rental Payments**

• HUD Requirements for Determining Tenant Rents** (PDF)
• HUD Guidance for Determining Family/Household Income** (PDF)
• Detailed HUD Requirements for Determining Tenant Rents
        • MS Word Format**       • Acrobat PDF Format**
• Tenant Rent Calculation Worksheet** (MS Excel Spreadsheet)

Downloads & Related Links

2011-2012 ESG Application Documents and Guidelines

2011-2012 ESG Apply Online Demonstration

2011-2012 ESG Administrative Workshop for Grantees Powerpoint (PDF)

2010-2011 ESG Application Documents and Guidelines

Contact Information

Email Christy Hahn, State Housing Trust Fund for the Homeless

Georgia Department of Community Affairs
60 Executive Park South, N.E.
Atlanta, Georgia 30329-2231

Copyright © 2004-2012 The Georgia Department of Community Affairs. All Rights Reserved.