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Emergency Solutions Grants (ESG) Program - Grantees Only

The contents linked to this web page are provided for DCA/GHFA Emergency Solutions Grant (ESG) Program grantees as a central place to regularly review DCA and U. S. Department of Housing and Urban Development (HUD) regulations, required forms and guidance for project implementation. DCA Grantees must review the information on this page often to make sure that programs conform to up to date requirements. Requirements include, but are not limited to, information contained on this page. Grantees must exercise due diligence to assure full compliance.  When layering funds and funding sources, Grantees must meet every requirement and standard. 

Important Notice to Grantees

ESG Grantees should access HUD guidance and resources available on the One CPD website: https://www.onecpd.info/esg/

Grantees should also sign up for the HUD ESG electronic mailing list to receive the latest information about the program:http://portal.hud.gov/hudportal/HUD?src=/subscribe/signup&listname=ESG&list=ESG-L


Training and Technical Assistance


DCA / NAEH Training for Emergency Shelters!

We are excited to announce that the Georgia Department of Community Affairs, in partnership with the National Alliance to End Homelessness (NAEH), is launching two Emergency Shelter Learning Collaboratives as part of improving the Georgia ESG Crisis Response System. The purpose of the Learning Collaborative is to support a small group of emergency shelters to build capacity with the goal of quickly exiting clients to permanent housing.


This will be a valuable opportunity for shelters to evaluate and update operations, while being supported by peers and national experts in homelessness and emergency shelter. A summary of the Learning Collaborative initiative from NAEH may be found here.


The Learning Collaboratives are open to current DCA ESG funded emergency shelters, and are required for selected shelters.


DCA / NAEH Emergency Shelter Training Proposed Timeline


Task Proposed Date
Informational Call(s) with Shelter Executive Directors October 27, 2016
Pre-Session Materials Mailed – The Alliance will mail the Pre-Session materials to identified organizations October 28, 2016
Emergency Shelter Workshop -Agency Staff will participate in statewide workshops November 1 or 3, 2016
Team Identification: Organizations will identify three (3) staff to make up their team to participate in the Learning Collaborative, and identify the team leader November 7, 2016
Pre-Session Work Materials Completed: Pre-Session “Request for Information Form” and metrics completed and returned November 14, 2016
Individual Pre-Session Calls with Each Organization for Material Review (as needed to clarify any questions or missing information) Week of November 14, 2016
Pre-Session Prep Call/Webinar: Teams given overview of session and how to prepare Week of November 28, 2016
Session I – Intensive Training Day: Review best practices, set collaborative goals and identify organizational improvement 60 day action steps and targets December 6 or 8, 2016
Session II - Intensive Training Day: Develop next 60 day action steps, adjustments to improve outcomes, set collaborative 90 Day Housing Challenge goals, and preparation for the Housing Challenge March 7 or 9, 2017

National Alliance to End Homelessness Emergency Shelter Workshop


Webinars


2016-2017 Program Implementation Workshops


Language Access Plan (LAP) for Limited English Proficiency


HUD Regulations / Related Documents


HUD Homeless Definition and Guidance


HUD ESG Regulations


HUD Guidance and Regulations for Faith-Based Organizations


DCA Requirements

General

Financial Management

Client Eligibility

Rental Assistance Related Information

  • GHFA Utility Allowances (Required) -

    In determining rent reasonableness, the base rent, plus utility charges (excluding phone, internet, cable) must be at or below both the FMR and the Rent Reasonableness determination. Utility charges may be based on the lower of (1) the most recent utility schedule linked above, or (2) an actual 12-month average for the unit under evaluation. Important!!! Note that PHAs in Bibb, Chatham, Clayton, Cobb, DeKalb, Fulton, Glynn, Muscogee, Richmond and Sumter Counties publish utility allowances for their jurisdictions, and these most recent allowances, or an evaluation of actual 12-month utility costs, must be used, as applicable. Retain evidence of utility cost findings in file.

Step 1

Grantees must use the most recent HUD payment standard (or "Fair Market Rent") for the jurisdiction where the service is provided.  Grantees must retain a copy of the rent standard and utility allowance in the file, together with the "Rent Reasonableness" finding.  Note that the FMRs for unit sizes larger than four bedrooms are calculated by adding 15 percent to the four-bedroom FMR for each extra bedroom. For example, the FMR for a five-bedroom unit is 1.15 times the four-bedroom FMR, and the FMR for a six-bedroom unit is 1.30 times the four-bedroom FMR.  FMRs for single-room-occupancy (SRO) units are 0.75 times the zero-bedroom FMR.

Step 2

  • Rent Reasonableness (required) (PDF)

    Regulatory Citation: 24 CFR § 888.111   ... (b) Fair market rent means the rent, including the cost of utilities (except telephone), as established by HUD, pursuant to this subpart, for units of varying sizes (by number of bedrooms), that must be paid in the market area to rent privately owned, existing, decent, safe and sanitary rental housing of modest (non-luxury) nature with suitable amenities.


Other Forms / Requirements

Lead Based Paint Documentation (required)

Homelessness Management Information System (HMIS)

Street Outreach

Sample Policies for Written Policies and Procedures

Immigration Compliance

  • DCA Guidance on OCGA 13-10-91 and 50-36-1 Compliance:
    The individual authorized to submit applications and sign contracts on behalf of the applicant must execute two (2) affidavits. The first pertains to his or her legal status and is entitled “HB 2, O.C.G.A. § 50-36-1(e)(2) Affidavit.” The second pertains to the organization’s use of the E-Verify system and is entitled “Contractor Affidavit under HB 87, O.C.G.A. § 13-10-91(b)(1). A third affidavit is included and is entitled “ Subcontractor Affidavit under O.C.G.A. § 13-10-91(b)(3).” This affidavit must be completed by the owner or senior officer of the organization that contracts with the applicant for expenditure of grant funds, if applicable.  Forms and guidelines -- [PDF Forms and Guidelines (4 documents)].  Note that the HB 2 Affidavit requires photocopy and submission of a verifiable document.  Click here for a list of verifiable documents.

Contracting for Units

      

Determining Tenant Rental Payments**

Other Resources

Contact Information

Michael Thomas, ESG Program Coordinator
(404) 679-5293
Email:  Michael.Thomas@dca.ga.gov
Email:  Office of Homelessness and Special Needs Housing

Georgia Department of Community Affairs
60 Executive Park South, N.E.
Atlanta, Georgia 30329-2231

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