2012 ESG Application Process

Application Guidelines and Documents - Form Fill PDF Documents

General Downloads

HUD Interim (HEARTH-based) ESG Regulations - 24 CFR 586
Application Guidelines (PDF)
ESG Workshop Powerpoint (PDF)
How To Submit Your Notice of Intent (Demo)
How To Submit Your Organizational Documents (Demo)
How To Submit Your Application Supplements (Under Construction)

Deadline 1 - March 2, 2012, 5:00 p.m., Notice of Intent to Apply - Closed

Notice of Intent to Apply (Web Link)
Multiple Program Site Form (PDF)
HTFOnline Notice of Intent Demo

Deadline 2 - March 19, 2012, 5:00 p.m., Organizational Information - Closed

HB2 and HB 87 Immigration Compliance
New Sites for 2012 Only! Environmental Information Form (PDF)
- FEMA Floodplain Maps (www.fema.gov/hazard/map/flood.shtm)
- Sample Location Map and Floodplain (FIRMette) Map (PDF)

Deadline 3 - April 16, 2012, 5:00 p.m., Program Applications - Closed

Program Application Process -- The following Documents, as applicable, need to be downloaded, named, completed and uploaded in HTFOnline as one Compressed ZIP folder (i.e. AGENCY_KEY_ESGApp.zip).

You must use Adobe Reader to complete these documents! Before you begin, make sure to update your ADOBE READER software to the latest version (Adobe Reader X). Otherwise, the form fill, save and sign features will not work properly!

ESG List of Documents DOWNLOAD (1 PDF Document) - This form is optional and may be of use to applicants for the purpose of tracking documents to be included in the zip folder.
2012 Application Summary and Checklist DOWNLOAD (1 PDF Document) - Digital signature required. Do not scan this document. Use your agency's HMIS Agency Key and name as follows: AGENCY_KEY_Summary.pdf
Local Approval Form(s) DOWNLOAD (1 or More PDF Documents, as needed) - Scan signed form(s) into one PDF document. Use your agency's HMIS Agency Key and name as follows: AGENCY_KEY_Approval.pdf
Consolidated Plan Consistency Form(s) DOWNLOAD (1 or More PDF Documents, as needed) - Scan signed form(s) into one PDF document. Use your agency's HMIS Agency Key and name as follows: AGENCY_KEY_Consistency.pdf
Application I, Emergency Shelter DOWNLOAD (1 or More PDF Documents, as needed) - Do not scan this document. Use your agency's HMIS Program Key and name document or documents as follows: PROGRAM_KEY_Shelter.pdf

Application II, Transitional Housing DOWNLOAD (1 or More PDF Documents, as needed) - Do not scan this document. Use your agency's HMIS Program Key and name document or documents as follows: PROGRAM_KEY_Transitional.pdf
Application III, Supportive Services Only DOWNLOAD (1 PDF Document, as needed) - Do not scan this document. Use your agency's HMIS Program Key and name document as follows: PROGRAM_KEY_Services.pdf
Application IV, Homelessness Prevention DOWNLOAD (1 PDF Document, as needed) - Do not scan this document. Use your agency's HMIS Program Key and name document as follows: PROGRAM_KEY_Prevention.pdf.
- Note that there is no funding limit for the Homelessness Prevention program. DCA expects applicants to develop a reasonable business plan for their program based on match resources, the projected number of households to be served, costs per household and the cost of service personnel necessary to effectively carry out the program. In making awards, DCA reserves the right to scale down proposals.
- In designing Homelessness Prevention programs, applicants are advised to consider potential requests from homeless persons within both the "at risk" as well as the "homeless" Categories 2, 3 and 4. Note that persons within these homeless categories are not eligible for Rapid Re-Housing assistance.
Application V, Rapid Re-Housing DOWNLOAD (1 PDF Document, as needed) - Do not scan this document. Use your agency's HMIS Program Key and name document as follows: PROGRAM_KEY_ReHousing.pdf.
- Note that there is no funding limit for the Rapid Re-Housing program. DCA expects applicants to develop a reasonable business plan for their program based on match resources, the projected number of households to be served, costs per household and the cost of service personnel necessary to effectively carry out the program. In making awards, DCA reserves the right to scale down proposals.
- Applicants are cautioned that only Category 1 homeless persons may be served with Rapid Re-Housing Funds! In program design, applicants may wish to look at Homelessness Prevention if they wish to serve homeless persons within Categories 2, 3 and 4.
Application VI, Project Homeless Connect DOWNLOAD (1 PDF Document, as needed) - Do not scan this document. Use your agency's HMIS Agency Key and name document as follows: AGENCY_KEY_Connect.pdf
Application VII, Street Outreach DOWNLOAD (1 PDF Document, as needed) - Do not scan this document. Use your agency's HMIS Program Key and name document as follows: PROGRAM_KEY_Outreach.pdf

Naming Your PDF and ZIP files:

AGENCY_KEY and PROGRAM_KEY are the Unique Identifier Numbers used in PATHWAYS and should match the Agency Key and Program Keys listed in your 2012 Application Summary.

If your agency or program is new, not yet participating in HMIS or if it is a program associated with a family violence agency, you should use your Organization Name and Program Name to name your forms and zip file. For example (fictional, of course), "Cobb Family Violence, Inc." would use the following naming convention in applying for funds to assist with the operation of its program called "Marietta House:" Cobb_Family_Violence_Marietta_House_Shelter.pdf.

Once all of your required Forms have been Saved, you need to create a Compressed Zip Folder that contains all of your Application Documents and Upload to HTFOnline using the same URL, Login and Password used for Organizational Documents.

Example for document naming where Agency Key is 9999 and the transitional housing Program Key is 0123:

9999_Summary.pdf
0123_Transitional.pdf

Example for document naming where agency and program are not in Pathways:

Cobb_Family_Violence_Summary.pdf
Cobb_Family_Violence_Marietta_House_Shelter.pdf

Note that if your agency is also a HOPWA applicant, you must include the HOPWA Application, appropriate local approvals and consolidated plan certification(s), and the HOPWA narrative within this same zip folder.

Questions?

Contact Christy Hahn by email or phone at (404) 679-5293

Georgia Department of Community Affairs
60 Executive Park South, N.E.
Atlanta, Georgia 30329-2231







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	Enabling Economic Development Promoting Housing Options Community Development Block Grant (CDBG) Homeownership Rental Assistance Housing Development Homeless & Special Needs Community Initiatives Fostering Sustainable Development		Promoting Housing Options >> Homeless & Special Needs Emergency Solutions Grants (ESG) Application Guidelines Downloads & Related Links \| Contact Information 2012 ESG Application Process Application Guidelines and Documents - Form Fill PDF Documents General Downloads HUD Interim (HEARTH-based) ESG Regulations - 24 CFR 586 Application Guidelines (PDF) ESG Workshop Powerpoint (PDF) How To Submit Your Notice of Intent (Demo) How To Submit Your Organizational Documents (Demo) How To Submit Your Application Supplements (Under Construction) Deadline 1 - March 2, 2012, 5:00 p.m., Notice of Intent to Apply - Closed Notice of Intent to Apply (Web Link) Multiple Program Site Form (PDF) HTFOnline Notice of Intent Demo Deadline 2 - March 19, 2012, 5:00 p.m., Organizational Information - Closed HB2 and HB 87 Immigration Compliance Upload Forms -- HB 2 and HB 87 Immigration Compliance General Guidance and Affidavits (PDF) HB2 Verifiable Documents List (PDF) OCGA 13-10-91 Contracts Security and Immigration Compliance - HB 87 (PDF) OCGA 50-36-1 Lawful Presence - HB 2 (PDF) New Sites for 2012 Only! Environmental Information Form (PDF) FEMA Floodplain Maps (www.fema.gov/hazard/map/flood.shtm) Sample Location Map and Floodplain (FIRMette) Map (PDF) Deadline 3 - April 16, 2012, 5:00 p.m., Program Applications - Closed Program Application Process -- The following Documents, as applicable, need to be downloaded, named, completed and uploaded in HTFOnline as one Compressed ZIP folder (i.e. AGENCY_KEY_ESGApp.zip). You must use Adobe Reader to complete these documents! Before you begin, make sure to update your ADOBE READER software to the latest version (Adobe Reader X). Otherwise, the form fill, save and sign features will not work properly! ESG List of Documents DOWNLOAD (1 PDF Document) - This form is optional and may be of use to applicants for the purpose of tracking documents to be included in the zip folder. 2012 Application Summary and Checklist DOWNLOAD (1 PDF Document) - Digital signature required. Do not scan this document. Use your agency's HMIS Agency Key and name as follows: AGENCY_KEY_Summary.pdf Local Approval Form(s) DOWNLOAD (1 or More PDF Documents, as needed) - Scan signed form(s) into one PDF document. Use your agency's HMIS Agency Key and name as follows: AGENCY_KEY_Approval.pdf Consolidated Plan Consistency Form(s) DOWNLOAD (1 or More PDF Documents, as needed) - Scan signed form(s) into one PDF document. Use your agency's HMIS Agency Key and name as follows: AGENCY_KEY_Consistency.pdf Application I, Emergency Shelter DOWNLOAD (1 or More PDF Documents, as needed) - Do not scan this document. Use your agency's HMIS Program Key and name document or documents as follows: PROGRAM_KEY_Shelter.pdf Application II, Transitional Housing DOWNLOAD (1 or More PDF Documents, as needed) - Do not scan this document. Use your agency's HMIS Program Key and name document or documents as follows: PROGRAM_KEY_Transitional.pdf Application III, Supportive Services Only DOWNLOAD (1 PDF Document, as needed) - Do not scan this document. Use your agency's HMIS Program Key and name document as follows: PROGRAM_KEY_Services.pdf Application IV, Homelessness Prevention DOWNLOAD (1 PDF Document, as needed) - Do not scan this document. Use your agency's HMIS Program Key and name document as follows: PROGRAM_KEY_Prevention.pdf. Note that there is no funding limit for the Homelessness Prevention program. DCA expects applicants to develop a reasonable business plan for their program based on match resources, the projected number of households to be served, costs per household and the cost of service personnel necessary to effectively carry out the program. In making awards, DCA reserves the right to scale down proposals. In designing Homelessness Prevention programs, applicants are advised to consider potential requests from homeless persons within both the "at risk" as well as the "homeless" Categories 2, 3 and 4. Note that persons within these homeless categories are not eligible for Rapid Re-Housing assistance. Application V, Rapid Re-Housing DOWNLOAD (1 PDF Document, as needed) - Do not scan this document. Use your agency's HMIS Program Key and name document as follows: PROGRAM_KEY_ReHousing.pdf. Note that there is no funding limit for the Rapid Re-Housing program. DCA expects applicants to develop a reasonable business plan for their program based on match resources, the projected number of households to be served, costs per household and the cost of service personnel necessary to effectively carry out the program. In making awards, DCA reserves the right to scale down proposals. Applicants are cautioned that only Category 1 homeless persons may be served with Rapid Re-Housing Funds! In program design, applicants may wish to look at Homelessness Prevention if they wish to serve homeless persons within Categories 2, 3 and 4. Application VI, Project Homeless Connect DOWNLOAD (1 PDF Document, as needed) - Do not scan this document. Use your agency's HMIS Agency Key and name document as follows: AGENCY_KEY_Connect.pdf Application VII, Street Outreach DOWNLOAD (1 PDF Document, as needed) - Do not scan this document. Use your agency's HMIS Program Key and name document as follows: PROGRAM_KEY_Outreach.pdf Naming Your PDF and ZIP files: *AGENCY_KEY* and *PROGRAM_KEY* are the Unique Identifier Numbers used in PATHWAYS and should match the Agency Key and Program Keys listed in your 2012 Application Summary. If your agency or program is new, not yet participating in HMIS or if it is a program associated with a family violence agency, you should use your Organization Name and Program Name to name your forms and zip file. For example (fictional, of course), "Cobb Family Violence, Inc." would use the following naming convention in applying for funds to assist with the operation of its program called "Marietta House:" Cobb_Family_Violence_Marietta_House_Shelter.pdf. Once all of your required Forms have been Saved, you need to create a Compressed Zip Folder that contains all of your Application Documents and Upload to HTFOnline using the same URL, Login and Password used for Organizational Documents. Example for document naming where Agency Key is 9999 and the transitional housing Program Key is 0123: 9999_Summary.pdf 0123_Transitional.pdf Example for document naming where agency and program are not in Pathways: Cobb_Family_Violence_Summary.pdf Cobb_Family_Violence_Marietta_House_Shelter.pdf Note that if your agency is also a HOPWA applicant, you must include the HOPWA Application, appropriate local approvals and consolidated plan certification(s), and the HOPWA narrative within this same zip folder. Questions? Contact Christy Hahn by email or phone at (404) 679-5293 Georgia Department of Community Affairs 60 Executive Park South, N.E. Atlanta, Georgia 30329-2231
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